2017 Arizona Coyotes 5K Breakaway Challenge
PLEASE NOTE: AT THIS TIME (12/30/17) – THERE HAS BEEN NO FINALIZATION OF THE INFORMATION BELOW.
AS SOON AS ALL PLANS ARE FINALIZED, IT WILL BE POSTED HERE AS FINALIZED.
ORGANIZATION: The 2018 Arizona Coyotes 5K Breakaway Challenge is organized by SWSportsReg.com / La Roue d’Or, LLC for the benefit of the Arizona Coyotes Ice Hockey Team, and thanks to the support of all our sponsors and volunteers. This fundraising event is taking place on Sunday 2/18/18. Athletes will Start and Finish near the Gila River Arena, in Glendale, AZ. The proceeds generated from this event will be donated to the Arizona Coyotes Foundation. Questions about participation, rules, sponsorship, and volunteers should be sent to the event organizer: Boris Decourt Phone: 765-418-4544 E-mail: [email protected]
TYPE OF EVENT: The event is a 5 Km running race:
– 5K Breakaway Challenge = 5 Km Run
– Howler’s kids & family fun run = 1 Km Run around the Gila River Arena
PARTICIPATION & REGISTRATION: This event is open to any participant who is in physical shape and trained enough to complete before 1:00 PM the distance they register for.
Note however that the 2017 event is capped as follows:
– 5K Breakaway Challenge = 200 participants
– Howler’s kids & family fun run = no limit
Registration for the 2017 AZ Coyotes Cycling and 5K Breakaway Challenge is entirely managed online by SWSportsReg.com.
Online registration will remain open until Sunday, 2/18/18, 7:00 AM (yes, one can register online Saturday night or Sunday morning before driving to the venue).
To enter the event, participants need to pay an entry fee.
The fee schedule is the following:
Event Until Sun. ? 11:59 PM = #1
Mon. ? to Thu. 2/15 11:59 PM = #2
Fri. 2/16 & Sat. 2/17 = #3
Day Of Fee = #4
5 Km Run: #1 – $56, #2 – $66, #3 – $71, #4 – $71
Howler’s Run Donation of $10 minimum; Free for kids purchasing the Howlers Kids Club Membership
Athlete Package Includes:
The unique opportunity to ride or run the inaugural AZ Coyotes 5K Breakaway Challenge;
For 5 Km run participants only (not included in Howler’s Run entry): One ticket to attend a Coyotes game (games limited)
You will receive a coupon code and website link in your registration confirmation email to select which AZ Coyotes game you want to attend;
Personalized racing number with athletes’ name for those who register prior to Friday 2/16/18;
Professional electronic timing and results provided by CEP Timing;
Finisher award given by the AZ Coyotes Cheerleaders for those who complete the courses in the allotted time;
Enthusiastic volunteers! Without them this event could not be possible!
More items may be included at the discretion of the organizer.
RACE HEADQUARTERS & RACE NUMBERS
The race headquarters will be located near the Start/Finish line at the Gila River Arena in Glendale,
and managed by SWSportsReg.com. On Sunday 2/18/18, race headquarters will open at 6:00 AM and close 15 minutes after the last finisher crosses the Finish line.
Participants will pick up their race numbers at the locations indicated below. Each participant must sign an event release form (can be done electronically during online registration).
Participants will receive one number per discipline entered.
Place your racing number on the front of your jersey & front of your body (trail run), else we can’t identify you at the finish.
Electronic timing chips will be distributed Sunday 11/05 between 6:00 and 7:00 AM.
PACKET PICK UP
Location: East side of the Gila River Arena (6770 N Sunrise Blvd, Glendale, AZ 85305)
– Pre-Race Pick Up:
Saturday, February 17, 2018 (registration available, but all managed online via SWSportsReg.com) 3:00-7:00 PM
– Race Day:
Sunday, November 05, 2017 (day of registration available, but managed online via SWSportsReg.com)
Howler’s kids & family fun run = 8:00-10:50 AM
– Notes:
1. Race packets can be picked-up by friends and siblings provided that athletes requesting this service sign their event waiver electronically;
2. NO refunds or “Rain Checks”, however athletes are able to transfer their entry to another athlete for FREE by contacting:
SWSportsReg.com until Thursday 2/16/18, 9:00 PM (AZ Time).
3. The Coyotes 5K Breakaway Challenge will be held rain or shine. In the event of extreme weather, natural disaster, etc. that could endanger participants and volunteers, the event may be shortened, postponed, or canceled without refund.
We strongly advise you to pick up your packet on Saturday 2/17 since the time window on Sunday morning is narrow and none of us need last minute stress!
FINISHING TIME LIMITS: Per requirement from the Cities the event is visiting, all participants must be back to the Finish by 1:00 PM.
All participants behind this time limit will be stopped and scored as Did Not Finish (DNF).
SCORING:
Results for each Men and Women divisions listed in Article 9 below will be posted near the finish by CEP Timing.
Within a few hours, all results will be posted on SWSportsReg.com (Results link in the top right corner).
Participants will be given up to 15 min after their finish time is posted to protest the results.
Past the 15 minutes protest period, the organizer will carry out the award ceremonies (at 11:30 AM).
In case of issues involving places with podiums, participants who lodge their protest after the 15 minutes period will forfeit the podium place(s) they were eligible for.
Full Schedule of Events
Saturday 2/17/18
Start Time End Time Activity
11:45 AM – SWSportsReg.com arrives at the Gila River Arena
12:00 PM – 6:00 PM Course marking with volunteers
3:00 PM – 7:00 PM Packet pick up / late registration (East of Gila River Arena)
8:00 PM – 8:30 PM Venue clean up and preparation for Sunday
Sunday 2/18/18
Start Time – End Time Activity
5:00 AM – SWSportsReg.com arrives at the Gila River Arena
5:00 AM – CEP Timing arrives at the venue
5:00 AM – 6:00 AM Venue set up
5:45 AM – 6:00 AM Volunteers get their assignment
6:15 AM – Volunteers at feed stations depart with water / energy drinks / energy bars
6:00 AM – 7:00 AM Packet pick up / late registration (East of Gila River Arena)
6:00 AM – 7:00 AM Volunteers distribute electronic timing chips
7:15 AM – Start of 64 miles bicycle fun ride
7:20 AM – Start of 40 miles bicycle fun ride
7:21 AM – 1:30 PM Volunteers follow the last 40 & 64 miles riders + collect road signs
7:25 AM – Start of 15 miles bicycle fun ride
7:26 AM – 10:30 AM Volunteers follow the last 15 miles rider + collect road signs
7:30 AM – Start of 5 Km run
7:30 AM – 1:00 PM Arizona Coyotes Cheerleaders give medallions to all finishers
7:50 AM – 8:15 AM Finish of 5 Km Run
8:00 AM – 10:15 AM Finish of 15 miles bicycle ride
8:00 AM – 10:50 AM Packet pick up / late registration for Howler’s Run
9:15 AM – 1:00 PM Finish of 40 miles bicycle ride
9:50 AM – 1:00 PM Finish of 64 miles bicycle ride
11:00 AM – 11:30 AM Howler’s kids & family fun run
11:30 AM – 12:00 PM Podiums
1:00 PM – 2:00 PM Venue clean up
1:30 PM – Volunteers are relieved
2:00 PM – CEP Timing leaves the venue
2:30 PM – SWSportsReg.com leaves the venue
Evening – All results are posted on SWSportsReg.com